MERRIMACK
YOUTH ASSOCIATION
EXECUTIVE
BOARD MINUTES
NOVEMBER=
10,
2011
Executive
Board Members present: Presid=
ent,
Terry Benhardt; Vice President, Avery Finver; Treasurer, Gary Keay; Secreta=
ry,
Karen Halvatzes; Assistant Secretary and Merrimack Youth Baseball Player Re=
p., Don
De Beradinis; Member at Large, John Schneider and Arbitrator & Officials
Liaison, Bob Shagoury
&=
nbsp; &nbs=
p;
Absent: Member at Large, Tim Kachmar
Others
present: Football/Cheerleading
Director, Phil DeGregorio; Lacrosse Director, Gage Perry; Wrestling Directo=
r,
Mike Brody; Youth Basketball
Director, Jim Noon; Soccer Director and Girls Softball Senior League Direct=
or, Craig
Hoemke
President,
Terry Benhardt called meeting to order at 7:38 p.m.
Next MYA Meeting, Dece=
mber 8,
2011; 7:30 p.m.; MYA Building.
Reviewed
minutes from October 13th meeting. No discussion.
Avery
Finver made motion to accept minutes as written.
Gary
Keay seconded. 1 abstenism an=
d 9
accepted. Minutes of October =
13th
accepted.
-Terry
Benhardt stated read letter from Town Council thanking MYA for donation of
pavilion, on file.
-spoke
w/Tom McDonough, he does accommodate cheerleading requests for gym time thr=
ough
their season competition.
-friendly
reminder- program directors to deliver monthly approved minutes to MYA Secr=
etary;
-Janet
Cormier farewell on Wednesday, November 16th, town hall; 7 p.m.;=
all
are welcome to attend.
-report
telephone conversation w/Tom Touseau of cutting grass at Reeds #4 and #5- T=
om
Touseau says need more people to do this.&=
nbsp;
Avery Finver, Terry Benhardt and Tom McDonough want a face to face
meeting.
-Mike
Ruggiero fundraiser 2nd annual Softball Tournament very successf=
ul.
Gary
Keay – Treasurer.
-wrote
7 checks for $1,183.32, on file, for office supplies, Comcast, telephone,
building cleaning;
-all town allotments have been given out for 2011 and the spring 2012 programs.<= o:p>
-MYA
CPA wants copy of monthly checkbook reconciliation statement- will informat=
ion
to program treasurers.
Avery
Finver – Vice President.
-have
fields, wet and seasons are almost done;
-Adam
Jacobs, DPW, has been doing a wonderful job- thanks Adam;
-Tom
McDonough will copy Executive Board Vice President on all gym requests exce=
pt
for Basketball in season.
Craig
Hoemke stated field #2 at Reeds needs work as Soccer used it a lot due to f=
ield
#3 being closed most of the fall season.&n=
bsp;
Lacrosse would like it fixed now rather than spring time as Lacrosse
uses it for the boys games.
Football/Cheerleaders
Director – Phil DeGregorio.
Item
#1- Phil DeGregorio talked about on line newspaper, Merrimack Patch. Carolyn Dube came to the Rotary me=
eting
to present her paper. He thou=
ght it
would be good for the MYA to list their news, activities, etc. If Directors want this presentatio=
n let
the E.B. know next month. Jr.
Peewee and Peewee Cheerleaders are all champions and Jr. Midgets are champi=
on
and grand champions. November=
5th
went to Springfield, MA and on the 19th go to Worster, MA. Jr. Midget girls 1st pl=
ace in
Regional qualifiers, if they win looking to go to Disney first week in
December. The girls will be o=
wn for
payment. Football Jr. High
completed this week and play Saturday in Manchester against Manchester. NH State Championships were last n=
ight
at Vet’s, two games; concessions ran well. Peewees competed and were
eliminated. Pop Warner level =
teams
are complete. One Cheer team going on and one Jr. High team going on. November 20th is their =
annual
board meeting and elections; item #2- also having E.B. Member at Large to do
his audit.
Soccer
Director – Craig Hoemke.
Still
researching the concession stand; Monday night, 11/14 is Soccer’s
elections and annual meeting; item #1- audit- E.B. Member at Large to do
Soccer’s audit. Looking=
at
buying lights for Kollsman- yearly maintenance is very costly for Football;
cost is $1400 to $1600.00 apiece.
Last month Kristina DeBruin brought a by-law change and knows the E.=
B.
had questions; he is asking the E.B. to correct the wording to eliminate the
conflict. Jim Noon talked abo=
ut his
experience and feels that Soccer is the only one that has had the issue in =
the
past. Gage Perry is on the St=
ate
Lacrosse Board and they get a disclosure from the vendor/board member and l=
et
all the others know. Discussi=
on on how
much the MYA profits from board members being vendors, giving freebees. Saturday is the last day for the s=
eason.
Wrestling
Director – Mike Brody.
Item
#1- audit- John Schneider will call the treasurer himself to set up audit as
11/17will not be available. O=
ff and
running; started season this week; approximately 35 kids; 2/3 are new w/you=
nger
kids and parents. Intense
negotiating over 1 more mat at Reeds- can have 3 mats now at the gym. Have a new coach, Kyle Finver, wil=
ling
to help; looking for board members; new parents like to volunteer. Met w/high school coach and booster
club, learning and working together works for all plus the mentoring
contributes to the program. J=
anuary
7th is the tournament at MMS for Wrestling.
Girls
Softball Representative – Craig Hoemke.
Item
#1- will get new board listing and fall registrations to Assistant Secretar=
y. Season so so for fall; more teams =
this
fall.
Youth
Baseball Representative – Don De Beradinis.
Paul
Williams sent in a written report asking Don De Beradinis to serve as his p=
roxy
tonight. Cancelled games for
tonight and reschedule for tomorrow night; season going strong; revising on
line registration system; looking at cost to run the levels. Christmas Party next month in Dece=
mber,
will send email to the E.B. $=
500.00
is the average for the ¼ water bill at Amtech. Bise Fieldhouse will be closed aro=
und
the 15th of December. Paul
William’s email, on file, was read at this time- MYB in a low activity
period of getting organized for the upcoming registration period. Registration dates and planning
materials shall be forwarded to the E.B. after MYB December meeting. Last month’s minutes were not
accepted due to them not being distributed in a timely fashion for review.<=
span
style=3D'mso-spacerun:yes'> This was due to the week-long power
outage and MYA copier being in need of service at the time of our meeting.<=
span
style=3D'mso-spacerun:yes'> Paul Williams will provide 2 month=
s of
approved minutes at the next MYA Executive Board meeting.
Lacrosse
Director – Gage Perry.
Item
#1- will be sending out board listing shortly; item #2- audit- John Schneid=
er
to contact Beth Perry, Treasurer when doing it; John Schneider explained li=
kes
to do one audit in season and one audit off season. Opening on line registration Decem=
ber 1st;
will share single on line store w/the high school for apparel; looking to do
something for a few mentors if anyone has any ideas. Inventory list will be coming soon
w/totals from Lacrosse- John Schneider explained need the format to be chan=
ged.
Youth
Basketball Director – Jim Noon.
Started
this month except for Senior Boys and Instructional who start later. Will get registrations to Don De
Beradinis after late signups are done.&nbs=
p;
Item #2- audit- 11/21 by E.B. Member at Large at Basketball’s
meeting; item #1- new board listing will be forthcoming also.
Don
De Beradinis – Assistant Secretary.
-put
the MYA booklet link on the MYA website;&n=
bsp;
sent out to program directors the last year MYA booklet write ups and
listings;
-sent out email to directors asking for rosters, board listings, planning forms.<= o:p>
Tim
Kachmar - Member at Large and MYA Parks & Recreation Liaison- absent.
Terry
Benhardt read written report, on file- P&R minutes from September are
posted on the town’s website.
They are looking for projects- proposals for the town to work on for=
the
next budget cycle. There is a=
lot
of emphasis being put on improving Wasserman Park including the fields
there. Are there any smaller
project suggestions that I can provide or recommend (budget will be tight as
usual). Meeting is next Wedne=
sday;
the tree lighting and parade for the holidays is scheduled for 12/4 at 3 p.=
m.
at the Merrimack Commons Plaza, the theme is Light Up the Night w/Holiday
Spirit. Registration forms ar=
e on
the town’s website, rain date is 12/11.
-will
work this weekend putting in actuals into the allocation spreadsheet
John
Schneider – Member at Large.
-2011
inventory- working w/MYB on finalizing; completed by Lacrosse and Wrestling=
;
-kibitz
w/Tom McDonough on certificates of insurance;
-audit
schedule- put in writing, on file, the dates of 4 confirmed audits- Soccer =
is
11/14; Wrestling is 11/17; Football/Cheer is 11/20 and Basketball is 11/21.=
Inventories
are due June 1st so next year do this on a timely manner as we n=
eed
this for insurance purposes. =
Almost
$3,200.00 is the cost for the equipment insurance, the MYA would like it pa=
ired
down to $2,000.000.
Arbitrator
& Officials Liaison – Bob Shagoury.
-no
new sex offenders in Merrimack;
-report
on Positive Coaching Alliance (PCA) clinic attended on Saturday, 11/5 with
Avery Finver, Terry Benhardt and myself.&n=
bsp;
Gage Perry, Lacrosse spoke on US Lacrosse mandates for coaching lice=
nse
and it is very good and it works.
Bob Shagoury and Avery Finver gave their personal view on it. It is expensive and E.B. should not
mandate it, the programs should welcome it themselves and the programs would
have to kick in the $.
-did
have the Skeffington Committee meeting- appointed and elected board members;
need to another meeting to vote in the officers. 501c3 paperwork- sent out to board
members and once approved will send back to Greg Michaels, Attorney’s
office for the next step. Mov=
ing
forward and once the 501c3 is done, then can move the $ into a money market=
or
CD.
No
Old Business or New Business.
Bob
Shagoury motion to adjourn. G=
age
Perry seconded. No discussion=
.
Passed
unanimously. Meeting adjourne=
d at
9:47 p.m.
Respectfully
Submitted,
Karen
M. Halvatzes
Secretary,
MYA Executive Board